best Microsoft Teams apps for project management(full guide)

Microsoft Teams is a popular communication and collaboration platform that has gained a lot of traction in recent years, particularly in the remote work era. But did you know that Teams also offers a range of built-in apps for project management? In this blog post, we’ll explore the top Microsoft Teams apps for project management and how they can help you streamline your workflow.

best Microsoft Teams apps for project management

Overview of Microsoft Teams Microsoft Teams is a unified communication and collaboration platform that brings together chat, meetings, file sharing, and app integration in one place. It is designed to enhance teamwork and productivity, particularly in remote or hybrid work environments. Teams allow users to create different channels for different projects, and to collaborate with colleagues in real time.

Benefits of using Microsoft Teams for project management:

There are several benefits to using Microsoft Teams for project management, including:

  • Centralized communication: Teams allows team members to communicate with each other in real-time, reducing the need for lengthy email threads or time-consuming meetings.
  • Easy file sharing: Teams integrates with Microsoft OneDrive and SharePoint, making it easy to share files and collaborate on documents.
  • App integration: Teams allows users to integrate a range of third-party apps, including project management tools, into their workflow.
  • Customization: Teams can be customized to suit the specific needs of your team or project, with customizable channels and tabs.

Built-in Microsoft Teams Apps for Project Management

Microsoft Teams offers several built-in apps for project management, including:

Planner:

Planner is a simple, yet effective project management tool that allows you to create tasks, assign them to team members, set due dates, and track progress. Planner integrates seamlessly with Teams, allowing you to access your tasks and progress updates from within Teams.

To Do:

To Do is a task management app that allows you to create to-do lists, set reminders, and prioritize tasks. It integrates with Teams, allowing you to access your to-do lists from within Teams.

Shifts:

Shifts is a scheduling app that allows you to create and manage employee schedules. It integrates with Teams, allowing team members to view their schedules and request time off directly within Teams.

Lists:

Lists is a simple, yet powerful app that allows you to create and manage lists, including to-do lists, issue trackers, and inventory trackers. Lists integrates seamlessly with Teams, allowing you to access your lists from within Teams.

OneNote:

OneNote is a note-taking app that allows you to capture ideas, notes, and sketche. It integrates with Teams, allowing you to access your notes from within Teams and share them with your team members.

Features and Pros and Cons Built-in Microsoft Teams Apps for Project Management

To help you make an informed decision, here are some features and pros and cons of each of the built-in Microsoft Teams apps for project management:

AppFeaturesProsConsPrice
PlannerTask creation, assignment, due dates, progress trackingSimple and easy to use, integrates with TeamsLimited customization options, lacks advanced featuresFree
To DoTask creation, reminders, prioritizationSimple and intuitive, integrates with TeamsLacks advanced features, limited customization optionsFree
ShiftsEmployee scheduling, time off requestsIntegrates with Teams, saves timeLimited to scheduling and time off requestsFree
ListsList creation and managementVersatile and customizable, integrates with TeamsLacks advanced features, limited to list managementFree
OneNoteNote-taking, idea captureIntegrates with Teams, supports multimedia contentLimited to note
Features and Pros and Cons Built-in Microsoft Teams Apps for Project Management

Third-Party Microsoft Teams Apps for Project Management

In addition to the built-in apps, there are several third-party apps that integrate with Microsoft Teams to enhance project management. Here are some of the most popular:

Trello

trello

Trello is a highly visual project management tool that allows teams to organize and prioritize tasks on a virtual board. With the Trello app for Microsoft Teams, users can easily collaborate on tasks, projects, and boards, and receive notifications for updates and changes.

Asana

Asana

Asana is a best project management software tool that helps teams track and manage tasks, projects, and workflows. The Asana app for Microsoft Teams allows users to create tasks, projects, and conversations directly from Teams, and view and manage their Asana tasks without leaving the Teams interface.

Jira

Jira

Jira is a powerful project management tool for software development teams. With the Jira app for Microsoft Teams, users can easily view and track their Jira issues, create new issues, and receive notifications for updates and changes.

Smartsheet

Smartsheet

Smartsheet is a cloud-based project management tool that allows teams to collaborate on projects, tasks, and workflows. The Smartsheet app for Microsoft Teams allows users to create, view, and manage Smartsheet items, and receive notifications for updates and changes.

Wrike

Wrike

Wrike is a project management tool that allows teams to track and manage tasks, projects, and workflows. With the Wrike app for Microsoft Teams, users can easily create, view, and manage their Wrike tasks and projects without leaving the Teams interface.

MeisterTask

MeisterTask

MeisterTask is a simple and intuitive project management tool that allows teams to organize and prioritize tasks on a virtual board. With the MeisterTask app for Microsoft Teams, users can easily collaborate on tasks, projects, and boards, and receive notifications for updates and changes.

ProjectManager.com

ProjectManager.com is a comprehensive project management tool that allows teams to manage tasks, resources, and workflows in one platform. With the ProjectManager.com app for Microsoft Teams, users can easily view and manage their tasks and projects, and receive notifications for updates and changes.

monday.com

Monday.com

monday.com is a flexible project management tool that allows teams to track and manage tasks, projects, and workflows. With the monday.com app for Microsoft Teams, users can easily view and manage their tasks and projects, and receive notifications for updates and changes.

ClickUp

ClickUp

ClickUp is an all-in-one project management tool that allows teams to collaborate and manage tasks, projects, and workflows. With the ClickUp app for Microsoft Teams, users can easily view and manage their tasks and projects, and receive notifications for updates and changes.

Features and Pros and Cons of Third-Party Microsoft Teams Apps for Project Management

AppFeaturesProsConsPrice
Trello– Highly visual project management tool<br>- Organize and prioritize tasks on a virtual board<br>- Receive notifications for updates and changes– Easy to use and intuitive<br>- Great for visual learners<br>- Good integration with Microsoft Teams– Limited features for complex projects<br>- Limited reporting options<br>- No time tracking functionalityFree with paid plans starting at $9.99/user/month
Asana– Track and manage tasks, projects, and workflows<br>- Create tasks, projects, and conversations directly from Teams<br>- View and manage Asana tasks without leaving Teams interface– Robust features for complex projects<br>- Good integration with Microsoft Teams<br>- Good reporting options– Steep learning curve for new users<br>- Limited customization options for reports<br>- Limited time tracking functionalityFree with paid plans starting at $10.99/user/month
Jira– Powerful project management tool for software development teams<br>- Easily view and track Jira issues<br>- Create new issues and receive notifications for updates and changes– Great for agile development<br>- Good integration with Microsoft Teams<br>- Robust reporting options– Steep learning curve for new users<br>- Limited features for non-technical projects<br>- No time tracking functionalityFree with paid plans starting at $5/user/month
Smartsheet– Cloud-based project management tool<br>- Collaborate on projects, tasks, and workflows<br>- Create, view, and manage Smartsheet items<br>- Receive notifications for updates and changes– Great for project and team management<br>- Good integration with Microsoft Teams<br>- Robust reporting options– Steep learning curve for new users<br>- Limited customization options for reports<br>- No time tracking functionalityPaid plans starting at $14/user/month
Wrike– Track and manage tasks, projects, and workflows<br>- Easily create, view, and manage Wrike tasks and projects<br>- Good integration with Microsoft Teams– Great for team collaboration<br>- Robust features for complex projects<br>- Good reporting options– Steep learning curve for new users<br>- Limited customization options for reports<br>- No time tracking functionalityPaid plans starting at $9.80/user/month
MeisterTask– Simple and intuitive project management tool<br>- Organize and prioritize tasks on a virtual board<br>- Receive notifications for updates and changes– Easy to use and intuitive<br>- Good for small teams and simple projects<br>- Good integration with Microsoft Teams– Limited features for complex projects<br>- Limited customization options for reports<br>- No time tracking functionalityFree with paid plans starting at $8.25/user/month
ProjectManager.com– Comprehensive project management tool<br>- Manage tasks, resources, and workflows in one platform<br>- View and manage tasks and projects<br>- Receive notifications for updates and changes– Good for project and team management<br>- Robust features for complex projects<br>- Good reporting options– Steep learning curve for new users<br>- Limited customization options for reports<br>- No time tracking functionalityPaid plans starting at $15/user/month
monday.com– Flexible project management tool<br>- Track and manage tasks, projects, and workflows<br>- View and manage tasks and projects<br>- Receive notifications for updates and changes– Easy to use and intuitive<br>- Good for small teams and simple projects<br>- Good integration with Microsoft Teams– Limited customization options for reports<br>- No time tracking functionality<br>- Limited features for complex projectsPaid plans starting at $8/user/month
ClickUp– All-in-one
Features and Pros and Cons of Third-Party Microsoft Teams Apps for Project Management

Microsoft Teams Integrations with Other Tools

In addition to built-in apps and third-party project management apps, Microsoft Teams also integrates with a variety of other tools to enhance team collaboration and productivity.

Here are some popular Microsoft Teams integrations with other tools:

Microsoft Power Automate

Microsoft Power Automate (formerly known as Microsoft Flow) is a cloud-based service that allows users to create and automate workflows across multiple applications and services. With the Power Automate integration for Microsoft Teams, users can create custom workflows that automate tasks, such as sending notifications or creating tasks in other apps, directly from Teams.

GitHub

GitHub is a popular web-based hosting service for version control and collaborative software development. With the GitHub integration for Microsoft Teams, users can receive notifications and updates on their GitHub projects directly in Teams, as well as create, track, and manage GitHub issues and pull requests.

Adobe Creative Cloud

Adobe Creative Cloud is a suite of creative applications and services for graphic design, video editing, web development, and more. With the Adobe Creative Cloud integration for Microsoft Teams, users can collaborate on creative projects in real-time, share assets and files, and receive notifications on project updates and changes.

Salesforce

Salesforce is a cloud-based customer relationship management (CRM) platform that helps businesses manage their customer interactions and data. With the Salesforce integration for Microsoft Teams, users can collaborate on Salesforce records, view and manage tasks and events, and receive notifications on important updates and changes.

Zoom

Zoom is a popular video conferencing and collaboration tool that allows teams to meet and work together remotely. With the Zoom integration for Microsoft Teams, users can schedule and start Zoom meetings directly from Teams, as well as access and manage Zoom recordings and files.

Webex

Webex is another video conferencing and collaboration tool that allows teams to meet and work together remotely. With the Webex integration for Microsoft Teams, users can schedule and start Webex meetings directly from Teams, as well as access and manage Webex recordings and files.

Dropbox

Dropbox is a cloud-based file hosting and sharing service that allows teams to access and collaborate on files from anywhere. With the Dropbox integration for Microsoft Teams, users can access and share Dropbox files directly from Teams, as well as receive notifications on file updates and changes.

SharePoint

SharePoint is a web-based collaboration and document management platform that allows teams to share and collaborate on files and content. With the SharePoint integration for Microsoft Teams, users can access and collaborate on SharePoint files directly from Teams, as well as receive notifications on file updates and changes.

Custom Microsoft Teams Apps for Project Management

In addition to the built-in and third-party apps, Microsoft Teams also allows users to create custom apps to suit their specific project management needs. Custom apps offer several benefits, including:

  1. Customization: Custom apps can be tailored to meet the unique needs of a team or organization, including specific workflows, data sources, and integrations.
  2. Increased Efficiency: Custom apps can automate tasks and streamline workflows, reducing the time and effort required to manage projects.
  3. Improved Collaboration: Custom apps can facilitate communication and collaboration between team members, ensuring that everyone is on the same page and working towards the same goals.

Creating custom apps for Microsoft Teams is a relatively straightforward process, and can be done using Microsoft’s Power Apps and Power Automate tools. These tools allow users to build custom apps without the need for extensive coding experience, using drag-and-drop interfaces and pre-built templates.

Examples of custom apps for project management include:

  1. Custom task and project tracking apps that integrate with external data sources and automate workflows.
  2. Custom communication and collaboration apps that facilitate team discussions, file sharing, and decision-making.
  3. Custom reporting and analytics apps that provide insights into project performance, resource utilization, and team productivity.

Best Practices for Using Microsoft Teams Apps for Project Management

Microsoft Teams is a powerful tool for project management, and its integration with various third-party apps and custom app development makes it even more versatile. However, to make the most of Microsoft Teams apps for project management, it’s important to follow some best practices. Here are a few tips to get you started:

Choosing the Right App for Your Project

The first step in using Microsoft Teams apps for project management is to choose the right app(s) for your project. There are many different apps available, each with its own unique features and benefits. It’s important to consider the specific needs of your project and team when selecting an app. For example, if you’re managing a software development project, an app like Jira may be the best choice, while a project that involves a lot of visual elements may benefit from a tool like Trello or Asana.

Integrating Apps for Optimal Productivity

One of the biggest advantages of Microsoft Teams is its ability to integrate with other tools and apps. Integrating your project management app with other apps you use regularly can help increase productivity and streamline processes. For example, you can integrate Microsoft Teams with Adobe Creative Cloud to easily share files and collaborate on designs, or integrate with Salesforce to keep track of customer data and interactions.

Tips for Effective Project Management with Microsoft Teams

To effectively manage projects using Microsoft Teams apps, there are a few best practices to keep in mind:

  • Set up channels for each project or team: Create separate channels in Microsoft Teams for each project or team you’re working with. This will help keep conversations and files organized and easy to find.
  • Use apps to manage tasks and workflows: Take advantage of project management apps within Microsoft Teams to manage tasks and workflows. This can help ensure everyone is on the same page and deadlines are met.
  • Regularly update project status: Keep your team updated on project status by regularly posting updates in the relevant channels. This can help avoid confusion and ensure everyone is aware of progress.
  • Use video conferencing for remote teams: If you’re working with a remote team, use Microsoft Teams video conferencing features to stay connected and collaborate in real-time.
  • Encourage collaboration: Encourage collaboration and communication between team members to ensure everyone is working together effectively.

Can Microsoft Teams be used for project management?

Yes, Microsoft Teams can be used for project management. It offers built-in project management features, as well as third-party integrations and custom app development options, making it a versatile tool for managing projects and collaborating with team members.

Which Microsoft software is used for project management?

Microsoft Teams, along with its built-in apps such as Planner, To Do, Shifts, Lists, and OneNote, can be used for project management. Additionally, Microsoft Project is a dedicated project management software developed by Microsoft.

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Professor Emeritus of Educational Leadership University of North Carolina at Chapel Hill at Camford Publishing
Founder of On the Horizon (camford publishing)and The Technology Source, and professor of education at North Carolina at Chapel Hill; Dr. Morrison is author and co-author of over 200 publications focusing on educational planning and using information technology tools.Dr. Morrison has delivered numerous conference presentations and workshops for associations such as EDUCAUSE, AAHE, the College Board and others.He has served as a planning consultant to a number of colleges, universities, university systems, community colleges, educational agencies and public agencies such as the U.S. Department of Labor, and Department of the Army.His consulting activities focus on assisting organizations to integrate information technology tools in teaching and management.

The title of his Speech is “The Future of Distance Learning.” Professor Morrison will describe the driving forces that will affect education and distance learning in this decade and will focus on the implications of these forces for education and distance learning
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