Effective project management is a crucial aspect of running a successful creative agency. Without proper organization and planning, projects can quickly become chaotic and unmanageable, leading to missed deadlines, unhappy clients, and lost revenue. That’s why choosing the right project management software is essential. In this comprehensive guide, we’ll explore the types of project management software available for creative agencies and highlight the best options for your business.
Table of Contents
Types of Project Management Software for Creative Agency
There are three main types of project management software available for creative agencies: cloud-based, on-premise, and hybrid.
Cloud-based project management software
Cloud-based project management software, also known as web-based project management software, is hosted on remote servers and accessed through the internet. Users can access the software from anywhere, on any device with an internet connection. This type of software is ideal for remote teams or agencies with team members working in different locations.
Features of Cloud-based project management software
- Collaborative tools: Cloud-based project management software allows team members to collaborate on projects in real-time, making it easy to communicate and share files.
- Automatic updates: Cloud-based project management software is updated automatically, so users always have access to the latest features and security updates.
- Scalability: Cloud-based project management software is highly scalable, making it easy to add or remove team members as needed.
- Customizable: Cloud-based project management software can be customized to meet the unique needs of your agency.
Pros and Cons of Cloud-based project management software
| Pros | Cons |
|---|---|
| Accessible from anywhere | Requires an internet connection |
| Automatic updates | May be less secure than on-premise software |
| Highly scalable | May have limited customization options |
| Collaborative tools | May have limited integrations |
Price of Cloud-based project management software
Cloud-based project management software is typically priced on a subscription basis, with pricing based on the number of users and the features included. Prices can range from around $10 per user per month for basic features to over $100 per user per month for advanced features.
On-premise project management software
On-premise project management software is installed on local servers and accessed through a local network. Users can only access the software from within the office or through a remote desktop connection. This type of software is ideal for agencies with a centralized team working in one location.
Features of On-premise project management software
- Secure: On-premise project management software is installed on local servers, making it more secure than cloud-based software.
- Customizable: On-premise project management software can be customized to meet the unique needs of your agency.
- Control: On-premise project management software gives you complete control over your data and the software.
Pros and Cons of On-premise project management software
| Pros | Cons |
|---|---|
| More secure than cloud-based software | Limited accessibility |
| Highly customizable | Requires IT expertise to set up and maintain |
| Complete control over data and software | May be less scalable |
Price of On-premise project management software
On-premise project management software is typically priced on a one-time basis, with pricing based on the number of users and the features included. Prices can range from a few hundred dollars to thousands of dollars per user.
Hybrid project management software
Hybrid project management software combines the features of cloud-based and on-premise software. Users can access the software from anywhere with an internet connection, but the software is installed on local servers and accessed through a local network. This type of software is ideal for agencies with a centralized team that occasionally works remotely.
Features of Hybrid project management software
- Accessible from anywhere: Hybrid project management
Top Project Management Software for Creative Agency
Now that we’ve explored the types of best project management software available for creative agencies, let’s take a look at some of the top options.
Cloud-based Project Management Software
Asana
Asana is a popular cloud-based project management software that is ideal for creative agencies. It offers a wide range of features, including task management, team collaboration, project tracking, and reporting. Asana’s user-friendly interface makes it easy for team members to collaborate and stay organized, while its robust integrations with other software tools make it a versatile choice for any agency.
Features of Asana
- Task management: Asana’s task management features allow team members to create, assign, and track tasks, ensuring that everyone knows what they need to do.
- Team collaboration: Asana’s team collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Project tracking: Asana’s project tracking features allow team members to track progress, set deadlines, and identify potential roadblocks.
- Reporting: Asana’s reporting features provide insights into team performance, project status, and more.
Pros and Cons of Asana
| Pros | Cons |
|---|---|
| Easy to use interface | Can be overwhelming for small teams |
| Robust integrations with other software tools | Limited customization options |
| Wide range of features | Can be expensive for larger teams |
Price of Asana
Asana offers a free basic plan for up to 15 users, with limited features. Paid plans start at $10.99 per user per month and increase in price based on the number of users and the features included.
Trello
Trello is another popular cloud-based project management software that is ideal for creative agencies. Its visual approach to project management makes it easy for team members to stay organized and on track. Trello’s flexible design allows teams to customize their workflow to meet their unique needs, while its integrations with other software tools make it a versatile choice for any agency.
Features of Trello
- Visual approach to project management: Trello’s visual approach to project management makes it easy for team members to see what needs to be done and who is responsible for each task.
- Customizable workflow: Trello’s flexible design allows teams to customize their workflow to meet their unique needs.
- Collaboration tools: Trello’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Integrations with other software tools: Trello’s integrations with other software tools make it a versatile choice for any agency.
Pros and Cons of Trello
| Pros | Cons |
|---|---|
| Visual approach to project management | Limited reporting capabilities |
| Customizable workflow | Can be less suitable for complex projects |
| Collaboration tools | May lack advanced features |
Price of Trello
Trello offers a free basic plan with limited features. Paid plans start at $12.50 per user per month and increase in price based on the number of users and the features included.
Overall, both Asana and Trello are excellent options for creative agencies looking for cloud-based project management software. Ultimately, the best choice will depend on your agency’s specific needs and preferences.
Monday.com
Monday.com is a visual project management tool that is designed to make collaboration and communication easier. Its user-friendly interface and customizable features make it a great choice for creative agencies looking for a flexible project management solution. Monday.com’s platform is highly visual, making it easy for team members to see what needs to be done and who is responsible for each task.
Features of Monday.com
- User-friendly interface: Monday.com’s interface is intuitive and easy to use, making it easy for team members to get started quickly.
- Customizable features: Monday.com’s flexible design allows teams to customize their workflow to meet their unique needs.
- Visual project management: Monday.com’s highly visual approach to project management makes it easy for team members to see what needs to be done and who is responsible for each task.
- Collaboration tools: Monday.com’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
Pros and Cons of Monday.com
| Pros | Cons |
|---|---|
| User-friendly interface | Can be expensive for larger teams |
| Highly customizable features | Limited reporting capabilities |
| Visual approach to project management | May lack advanced features |
Price of Monday.com
Monday.com offers a free trial period for up to 14 days. Paid plans start at $8 per user per month and increase in price based on the number of users and the features included.
Wrike
Wrike is a cloud-based project management software that is designed to help teams collaborate and work more efficiently. Its customizable features and intuitive interface make it a popular choice for creative agencies. Wrike’s platform is highly customizable, making it easy for teams to tailor their workflow to meet their specific needs.
Features of Wrike
- Customizable features: Wrike’s highly customizable platform allows teams to tailor their workflow to meet their specific needs.
- Intuitive interface: Wrike’s interface is intuitive and user-friendly, making it easy for team members to get started quickly.
- Collaboration tools: Wrike’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Project tracking: Wrike’s project tracking features allow teams to track progress, set deadlines, and identify potential roadblocks.
Pros and Cons of Wrike
| Pros | Cons |
|---|---|
| Highly customizable features | Can be expensive for larger teams |
| Intuitive interface | Limited reporting capabilities |
| Collaboration tools | May lack advanced features |
Price of Wrike
Wrike offers a free basic plan with limited features. Paid plans start at $9.80 per user per month and increase in price based on the number of users and the features included.
Basecamp
Basecamp’s interface is simple and user-friendly, making it easy for teams to get started quickly. Its intuitive design and emphasis on collaboration make it a great choice for creative agencies looking to streamline their project management processes. Basecamp’s platform is highly customizable, allowing teams to tailor their workflow to meet their unique needs.
Features of Basecamp
- User-friendly interface: Basecamp’s interface is simple and easy to use, making it easy for team members to get started quickly.
- Collaboration tools: Basecamp’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Customizable features: Basecamp’s highly customizable platform allows teams to tailor their workflow to meet their specific needs.
- Task management: Basecamp’s task management features allow teams to track progress, set deadlines, and identify potential roadblocks.
Pros and Cons of Basecamp
| Pros | Cons |
|---|---|
| User-friendly interface | Limited reporting capabilities |
| Collaboration tools | May lack advanced features |
| Customizable features | Can be expensive for larger teams |
Price of Basecamp
Basecamp offers a free 30-day trial period. After that, the software costs $99 per month for unlimited users and projects.
on-premise project management software options
Microsoft Project
Microsoft Project is a project management software application that is designed to help teams plan, track, and manage projects more efficiently. It is an on-premise software, meaning that it is installed and run locally on a user’s computer rather than accessed through a web browser.
Features of Microsoft Project
- Resource management: Microsoft Project’s resource management features allow teams to allocate resources efficiently and track progress.
- Customizable views: Microsoft Project’s customizable views allow teams to view project data in a way that works best for them.
- Reporting: Microsoft Project’s reporting capabilities allow teams to generate detailed reports and analyze project data.
- Gantt charts: Microsoft Project’s Gantt chart features provide a visual representation of project tasks and timelines.
Pros and Cons of Microsoft Project
| Pros | Cons |
|---|---|
| Robust reporting capabilities | Can be complex to learn and use |
| Customizable views | On-premise software requires installation and maintenance |
| Resource management features | Can be expensive for larger teams |
Price of Microsoft Project
Microsoft Project offers a variety of pricing options, ranging from $10 per user per month for the web-based version to a one-time purchase of $620 for the desktop version.
Smartsheet
Smartsheet is an on-premise project management software application that is designed to help teams collaborate and manage projects more efficiently. Its platform is highly customizable, allowing teams to tailor their workflow to meet their specific needs.
Features of Smartsheet
- Customizable workflow: Smartsheet’s highly customizable platform allows teams to tailor their workflow to meet their specific needs.
- Collaboration tools: Smartsheet’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Project tracking: Smartsheet’s project tracking features allow teams to track progress, set deadlines, and identify potential roadblocks.
- Automation: Smartsheet’s automation features allow teams to automate repetitive tasks and save time.
Pros and Cons of Smartsheet
| Pros | Cons |
|---|---|
| Customizable workflow | Limited reporting capabilities |
| Collaboration tools | May lack advanced features |
| Project tracking features | On-premise software requires installation and maintenance |
| Automation features | Can be expensive for larger teams |
Price of Smartsheet
Smartsheet offers a variety of pricing options, ranging from $14 per user per month for the web-based version to a one-time purchase of $1,800 for the desktop version.
Workfront
Workfront is a cloud-based project management software that is designed to help teams collaborate and manage projects more efficiently. Its platform is highly customizable, allowing teams to tailor their workflow to meet their specific needs.
Features of Workfront
- Customizable workflow: Workfront’s highly customizable platform allows teams to tailor their workflow to meet their specific needs.
- Collaboration tools: Workfront’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Project tracking: Workfront’s project tracking features allow teams to track progress, set deadlines, and identify potential roadblocks.
- Reporting: Workfront’s reporting capabilities allow teams to generate detailed reports and analyze project data.
Pros and Cons of Workfront
| Pros | Cons |
|---|---|
| Customizable workflow | Can be expensive for larger teams |
| Collaboration tools | Can be complex to learn and use |
| Project tracking features | Limited integration options |
| Reporting capabilities |
Price of Workfront
Workfront offers a variety of pricing options, ranging from $30 per user per month for the basic plan to custom pricing for enterprise-level plans.
Mavenlink
Mavenlink is a cloud-based project management software that is designed to help teams collaborate and manage projects more efficiently. Its platform is highly customizable, allowing teams to tailor their workflow to meet their specific needs.
Features of Mavenlink
- Customizable workflow: Mavenlink’s highly customizable platform allows teams to tailor their workflow to meet their specific needs.
- Collaboration tools: Mavenlink’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Resource management: Mavenlink’s resource management features allow teams to allocate resources efficiently and track progress.
- Project tracking: Mavenlink’s project tracking features allow teams to track progress, set deadlines, and identify potential roadblocks.
Pros and Cons of Mavenlink
| Pros | Cons |
|---|---|
| Customizable workflow | Can be expensive for larger teams |
| Collaboration tools | Limited reporting capabilities |
| Resource management features | Can be complex to learn and use |
| Project tracking features |
Price of Mavenlink
Mavenlink offers a variety of pricing options, ranging from $19 per user per month for the basic plan to custom pricing for enterprise-level plans.
hybrid project management software
Clarizen
Clarizen is a hybrid project management software that combines the flexibility of a cloud-based platform with the security and control of an on-premise solution. Its platform is highly customizable, allowing teams to tailor their workflow to meet their specific needs.
Features of Clarizen
- Customizable workflow: Clarizen’s highly customizable platform allows teams to tailor their workflow to meet their specific needs.
- Collaboration tools: Clarizen’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Resource management: Clarizen’s resource management features allow teams to allocate resources efficiently and track progress.
- Project tracking: Clarizen’s project tracking features allow teams to track progress, set deadlines, and identify potential roadblocks.
Pros and Cons of Clarizen
| Pros | Cons |
|---|---|
| Customizable workflow | Can be expensive for larger teams |
| Collaboration tools | Can be complex to learn and use |
| Resource management features | Limited integration options |
| Project tracking features |
Price of Clarizen
Clarizen offers a variety of pricing options, ranging from $30 per user per month for the basic plan to custom pricing for enterprise-level plans.
Zoho Projects
Zoho Projects is a hybrid project management software that combines the flexibility of a cloud-based platform with the security and control of an on-premise solution. Its platform is highly customizable, allowing teams to tailor their workflow to meet their specific needs.
Features of Zoho Projects
- Customizable workflow: Zoho Projects’ highly customizable platform allows teams to tailor their workflow to meet their specific needs.
- Collaboration tools: Zoho Projects’ collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Resource management: Zoho Projects’ resource management features allow teams to allocate resources efficiently and track progress.
- Project tracking: Zoho Projects’ project tracking features allow teams to track progress, set deadlines, and identify potential roadblocks.
Pros and Cons of Zoho Projects
| Pros | Cons |
|---|---|
| Customizable workflow | Limited reporting capabilities |
| Collaboration tools | Can be complex to learn and use |
| Resource management features | Limited integration options |
| Project tracking features |
Price of Zoho Projects
Zoho Projects offers a variety of pricing options, ranging from $4 per user per month for the basic plan to $7 per user per month for the premium plan.
Overall, both Clarizen and Zoho Projects are great options for creative agencies looking for hybrid project management software that combines the flexibility of a cloud-based platform with the security and control of an on-premise solution. Clarizen offers advanced resource management features, while Zoho Projects offers more affordable pricing options. However, both options can be complex to learn and use, and have limited integration options.
LiquidPlanner
LiquidPlanner is a hybrid project management software that combines the flexibility of a cloud-based platform with the security and control of an on-premise solution. Its platform uses an innovative scheduling engine that provides real-time insights into project timelines and team availability.
Features of LiquidPlanner
- Dynamic scheduling engine: LiquidPlanner’s unique scheduling engine adjusts project timelines in real-time based on changes to team availability and project priorities.
- Collaboration tools: LiquidPlanner’s collaboration tools make it easy for team members to communicate, share files, and stay on the same page.
- Resource management: LiquidPlanner’s resource management features allow teams to allocate resources efficiently and track progress.
- Project tracking: LiquidPlanner’s project tracking features allow teams to track progress, set deadlines, and identify potential roadblocks.
Pros and Cons of LiquidPlanner
| Pros | Cons |
|---|---|
| Dynamic scheduling engine | Can be expensive for larger teams |
| Collaboration tools | Limited integration options |
| Resource management features | Can be complex to learn and use |
| Project tracking features |
Price of LiquidPlanner
LiquidPlanner offers a variety of pricing options, ranging from $45 per user per month for the professional plan to custom pricing for enterprise-level plans.
How do you project manage a creative team?
To project manage a creative team, you need to establish clear goals, communicate effectively, use project management software, encourage creativity, manage expectations, foster a positive team culture, and celebrate success.
What is project management in creative agency?
Project management in a creative agency involves planning, organizing, and overseeing projects to ensure they are completed on time, within budget, and meet the desired quality standards. It involves managing the creative process, coordinating with various stakeholders, and ensuring that project goals are achieved. Effective project management in a creative agency requires specialized skills and strategies tailored to the unique needs and challenges of the creative industry
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